A better handover. Lower lifetime risk.
Substrata AI captures every asset from your construction documentation and turns it into a complete, structured handover package — the foundation for maintenance, compliance and managing building risk for the life of the building. Captured at source, automatically, before the building is even handed over.
From construction data to a managed asset
A developer's incentive ends at completion, yet a complex asset transfers to people who aren't equipped to run it. Owners can't maintain it, strata managers can't budget levies against a capital works forecast that doesn't exist, developers stay exposed through their defect liability period, and insurers can't price the risk.
Thousands of pages of construction documentation handed over as unstructured PDFs. Assets buried in schedules. No usable maintenance, capital or compliance data.
Every asset extracted and structured automatically into foundational building data — ready to manage from day one and to keep working for decades.
Foundational building data
What you receive
Illustrative sample| Asset | Location | Activity | Frequency | Est. cost |
|---|---|---|---|---|
| Fire indicator panel | Fire control room | Inspection & test | Monthly | $220 |
| Lift — passenger | Core 1 | Service & test | Monthly | $480 |
| Domestic water pumps | Plant room L1 | Performance check | Quarterly | $310 |
| Roof membrane | Level 14 | Visual inspection | Annual | $650 |
| Mechanical AHU | Plant room L1 | Filter change & test | 6-monthly | $540 |
Annual capital works fund contributions, modelled against expected replacement timing for every major common-property asset. Peak year highlighted.
The result is a dramatically better handover. The developer hands over more value, owners get a building that's ready to manage from day one, and the data keeps working to manage risk for decades.
How it works
Three steps to a certified handover
From construction documentation to a certified, delivered handover.
Send your construction documentation
Drawings and specs, that's all we need.
AI extracts and structures every asset
Into your asset register, maintenance schedule and capital works plan.
QS-certified and delivered
Independently certified by MBM and delivered before your AGM.
Roadmap
What we deliver
Substrata AI is rolling out as a sequence of products, each built on the same foundational building data.
NSW IMS & Capital Works
- NSW Initial Maintenance Schedule (IMS)
- 40-year Capital Works Plan
- Independent QS certification
- Delivered at least 14 days before your first AGM
Full handover package
- O&M Manual
- Homeowners Manual
- Onboarding videos
- Scope of Works maintenance pack
- Depreciation schedules
- Digital onboarding & exports for strata managers and owners
Portal & integrations
- Owner & strata-manager portal
- Integrations with maintenance, compliance and risk systems
Risk management
Built for risk management
Foundational building data isn't just a handover deliverable. It's the basis for ongoing risk management across the life of the building. As the data compounds, it unlocks:
Better-maintained buildings
A working maintenance framework from day one, not years later.
Real-time compliance
A live compliance baseline that tracks obligations as they fall due.
Building-performance score
A benchmark for the asset, derived from its real data.
Insurance on real data
Risk priced on actual building data instead of guesswork.
These capabilities grow as the wider Substrata Group builds on the same foundational data.
The April 2026 Obligation
NSW Fair Trading introduced mandatory standard form IMS requirements effective 1 April 2026. All new strata schemes must use the prescribed NSW Standard Initial Maintenance Schedule.
Multi-storey schemes (3 or more storeys above ground with vertically stacked lots) must engage an independent Certified Quantity Surveyor (CQS) or Chartered Quantity Surveyor (RICS) to review and certify initial levy estimates.
Certification evidence must be provided to the owners corporation at least 14 days before the first AGM.
Source: NSW Fair Trading, Guide to strata law changes for strata committees and owners
Available now
IMS & Capital Works Plan
Two independently QS-certified products, produced from the same construction data.
IMS Certified
The NSW Initial Maintenance Schedule, completed on the prescribed form and independently certified, ready for the first AGM.
- Send us your construction documentation, we handle everything else
- Complete maintenance and inspection schedule for every common property asset, activity descriptions, frequencies, and estimated cost per activity
- NSW Standard Initial Maintenance Schedule completed and ready for submission
- Independent review and certification by MBM, Chartered Quantity Surveyors (RICS) and members of the Royal Institution of Chartered Surveyors, confirming the maintenance schedule supports the initial levy estimate.
- QS Certification Statement delivered to the owners corporation at least 14 days before the first AGM.
Send us your construction documentation and we'll scope it for your building.
40-Year Capital Works Plan
Without a capital forecast, strata managers can't budget levies, reserves run dry, and owners get hit with special levies. The Capital Works Plan fixes that from day one.
- A 40-year capital expenditure forecast covering every major common-property asset: roofs, facades, lifts, pumps, fire systems, mechanical plant and finishes
- Expected useful life and replacement timing for each asset
- Condition and lifecycle modelling per asset
- Inflation-adjusted replacement cost estimates, reviewed by MBM, Chartered Quantity Surveyors (RICS)
- Recommended annual capital works fund contributions so the owners corporation can budget levies that meet future costs
- Data-linked to the IMS, so the asset register and the capital plan stay consistent
- Delivered as a structured, exportable schedule for the strata manager
Send us your construction documentation and we'll scope it for your building.
Delivery is subsidised by insurance commissions developers and strata managers already carry — no new budget line.
Request a project assessment
Send us your project details and construction documentation. We'll scope it for your building and come back within one business day.
Email sales@aiconstruct.coGroup context
Part of the Substrata Group
Substrata AI is the data-transformation engine of the Substrata Group. We turn raw construction documentation into structured, foundational building data — the asset register, maintenance schedule, capital works plan, compliance baseline and O&M manual — captured at source, before a building is even handed over. That foundational data is the moat the whole group is built on.
Substrata is an AI-native risk business. Foundational building data is the moat; post-construction risk management is the proposition. Each layer adds value — Substrata AI captures and structures the data, DLP Manager runs it as a living operating record, and Unlockt uses it to advise on, price and manage building risk, including products like the Substrata building-performance score and decennial liability insurance.
Substrata AI captures and structures the foundational data layer that powers everything above it.